Multifunction printers, or MFPs, offer big rewards in a relatively small package. The minimal footprint of an all-in-one machine eliminates the need for separate standalone printers, copiers, scanners, and fax machines, saving your business space and money. Consider these factors before your next MFP purchase or lease:

Printing – When choosing an MFP for your business, it’s important to survey your current print outputs and volume needs. Depending on individual makes and model types, MFPs can print up to thousands of pages per day on diverse media—like letterhead, thick cardstock, envelopes, and labels—while other devices are more limited in terms of output and paper handling.

Copying – Monochrome copying options usually come standard on modern MFPs, but color copying is also available on many models. They also typically allow for resizing—25 percent to 400 percent—when copying documents.

Faxing – Many businesses utilize faxing features daily, making them an enduring fixture in office workflows. Modern MFPs allow you to continue to print, copy, or scan while sending and receiving faxes.

Scanning – Scanning capabilities can differ among MFPs. Flatbed scanners require individual pieces of paper to be placed on glass to scan, while Automatic Document Feeder (ADF) scanners allow for documents to be placed in a feeder slot where the machine will scan each sheet automatically. Flatbed scanners allow for higher resolution scans, while the ADF feature allows for more efficient, high-volume scanning.

Size – MFPs are available in a variety of sizes for your convenience and workflow needs. Choosing the best option for you will depend on your output needs, as well as the physical space available in your office.

Connectivity – Modern MFPs allow you to print from desktops connected to a server, USB port connections, or wirelessly. Make sure that the connections that work best for your business needs—whether you plan to print from your desktop computer or remotely from your mobile phone or tablet—are available on your new MFP.

Total Cost of Ownership – The cost of any device doesn’t end after the machine is up and running in your office. Rather, you will incur additional costs throughout the lifespan of your new MFP on things like consumables and maintenance. Working with a Managed Print Services (MPS) provider can help optimize your print environment, keep supplementary costs low, and maintain your entire print fleet at a fair price.

Contact us today to let us help you choose the MFP that best suits your business needs.