Managed Print Services (MPS) is catching on—fast. In the never-ending attempt to gain a competitive edge and maximize profits, small- to medium-sized businesses understand the value that MPS adds to their companies.
Those who have employed MPS have seen a tremendous return on their investment, with the latest data showing that the service can cut document-related costs by up to 30 percent. Moreover, businesses can rely on their MPS provider to take care of streamlining print fleets, monitoring networks for use and performance, finding solutions to issues that may arise, and providing replacement consumables on time.
If you’ve recently introduced MPS to your business, or are considering doing so in the future, it’s important to ensure you are making the most of your services. Here are some tips to help you along the way:

State Clear Objectives – Whether you want to cut printing costs in the first six months or get your dedicated IT staff back on task this quarter, make sure that you delineate specific benchmarks with your MPS provider. These goals will allow you to measure your progress along the way and evaluate the effectiveness of your services.

 

Consider Scalability – Is your MPS provider concerned with the future of your business as much as you are? They should be. Taking future growth into account, and understanding its impact on your business’s print infrastructure, is something that should be discussed with your provider throughout your MPS contract. As your company grows, your vendor should take the lead to manage the scaling of your print environment.

Leverage Your MFPs – Multifunction printers (MFPs) can be found in most modern offices and offer outstanding workflow tools to help with important daily tasks—particularly for HR, legal, and accounting departments. Your MPS provider should take a thorough look at your workflow processes to gain a deeper understanding of your business’s unique needs and functions, and can recommend software tools to help you maximize productivity straight from your MFP devices.

Keep in Touch – One of the functions of MPS is to make it easier to manage your print environment. By staying in touch with your MPS provider, you can ensure you’re always getting the full value out of your services. Make sure to return your provider’s calls or emails regarding the status of your MPS goals, current outputs, hardware maintenance, and consumable supplies. Regularly speaking with your provider helps to keep benchmarks on track.

Contact us today to setup a FREE print assessment, or to learn more about how to implement an MPS solution that will produce maximum results for your business.